This guide is intended to identify available school venues and how they can be used and to provide menu suggestions and practical information to aid in the planning of events for the GA community.  It offers a useful compendium and make use of the spaces available, parking and in-house catering. In addition, to keep costs low and encourage participation, please consider "pot-luck" events and simple decorations.
Enhance community spirit by spending time on the beautiful GA campus.

Venues
Noble Room, Ruth West Campbell Building (RWC)
Capacity: 100 standing, 50-70 seated.
Use: Class or joint GA/BR parents reception; brown-bag lunch; team dinner; breakfast; luncheon; dinner; meetings.
Note: Doorway to Head’s Office opens onto foyer to form a contiguous space that has a capacity of 130 standing.

Head’s Office, RWC
Capacity: 18 - 20 seated.
Use: Luncheon; small dinner.

Dining Hall
Capacity: 320 seated; 120 - lower section, 100 - middle section, 100 - upper section.
Use: Athletic Banquet; FAA Dinner; team dinner; Parent/Daughter Dinner/Dance; Brunswick/GA dance; meetings; bingo night; birthday party; team dinner.
Note: Dinner can be held in Dining Hall and dancing downstairs in Young Assembly Hall.

Young Assembly Hall
Capacity: 225 seated
Use: GAPA luncheon; class luncheon; Parent/Daughter Dance; Brunswick/GA dance; birthday party; bingo night.
Note: Dinner can be held upstairs in Dining Hall.

Lower School Library
Capacity: 25-30 seated.
Use: Class luncheon; birthday party; meeting.

Upper School Library
Capacity: 120 standing.
Use: Class or GA/BR parents reception.
Special features: James Turrell light installation; fireplace.

Upper School Common Room
Capacity: 90 seated.
Use: Senior Parent/Daughter Tea; Senior Parent/Daughter Dinner Dance.
Note: Both Common Room and hallways could be used for a dinner dance.

Upper School Back Hallway Main Level
Capacity: 80-100 seated.
Use: Senior Parent/Daughter Tea; Senior Parent/Daughter Dinner/Dance.
Note: Both Common Room and hallways could be used for a dinner/dance.

Choral Room, Wallace Performing Arts Center (PAC)
Capacity: 80 standing, 50 seated.
Use: Class luncheon; Class or GA/BR parents reception; brown-bag lunch.

Black Box (PAC)
Capacity: 50 seated.
Use: Class luncheon; brown-bag lunch; meeting.

Luchsinger Art Gallery (PAC)
Capacity: 20 seated.
Use: Meetings; luncheon.
Note: Can be open during receptions in the foyer.

Jacobs Lobby/Foyer (PAC)
Capacity: 120 standing.
Use: Class or GA/BR parents reception.
Note: To comply with fire regulations, no tables can block hallway.

Ramsing Gymnasium
Capacity: 400 seated, 500 standing.
Use: Bingo night; birthday party; Graduation Buffet; Benefit; Parent/Daughter Dinner/Dance.

Raether Gymnasium
Capacity: 600 seated, 700 standing.
Use: Annual Dinner; Benefit; Graduation Buffet; Parent/Daughter Dinner/Dance.
Note: The space can be divided in half by curtain.

Athletic Conference Room, Raether Athletic Center
Capacity: 25 seated.
Use: Brown bag lunch; team dinner; meeting.
Note: Kitchen area adjacent.

Please observe the no-alcohol policy when students are attending an event.

Reserving space: All venues need to be reserved at least 10 days prior to the event by completing the green Request for Special Event form available from Marianne Cabeen (203.625.8938) in the Maintenance Office. If the event is to be held in the Wallace Performing Arts Center, the form should be submitted to Mark Murray (mailbox in RWC).

Catering: Mike Morgan of Flik (203.625.8948) will suggest menus for in-house catering priced at cost during school hours. After 4 PM or on weekends, it is necessary to charge a fee for set up/ breakdown and service staff. Full-service events will be priced upon request. Event costs will vary according to level of service required. Mike Morgan can rent linen, glassware and china at cost; his office is next to the kitchen in the Dining Hall.  In spring 2005, GA will acquire china and flatware for 200 that can be used for special events.

Emergencies: There always will be at least one member of the maintenance staff available during an event on campus. Maintenance Office telephone number: 203.625.8938. In case of emergency, Jay Spencer's cell phone number: 203.249.5803;
Walter Matas’s cell phone number: 203.912.8282.

Scheduling: Please check with Dawn Barnes (625.8915) to confirm there are no conflicting school events such as concerts or plays at GA or Brunswick, and that your event is marked on the school’s master calendar.

School S tore Charges: If there are charges billed through the Business Office, please provide the Business Office (625.8910) with details prior to the event. The Business Office will provide a class list on which to record charges.

Publicity: In order to publicize your event in school publications and on the web site, please contact Mary Lou Evans (203.625.8926). Dawn Barnes (203. 625.8915) is in charge of the parent email list. Class representatives have individual class email lists. To publicize your event in the parents newsletter, please contact the GAPA publicity/communications chair.

Music: For background taped music, sound and lighting, please contact Liz Terenzio or Mark Murray. Music Department Chair Beth Raaen (203.625.8939) can arrange for the Madrigals or GA/BR musicians to perform for a fee.

Flowers: Centerpieces and flowers can be purchased from the supermarket or other vendors. The GAPA hospitality chairs can provide additional sources.

Photography/Video: Take your own photos or contact Mary Lou Evans for a list of photographers. Kate Howard can video your event for a fee.

Contacts: All members of GA faculty and staff can be reached via email on the school’s system. Print first name initial and last name (no spaces) @greenwichacademy.org.